The Project Manager was responsible for creating deadlines, facilitating communication between committees, and overseeing the overall progress of the Ruth D. Gates Digital Scrapbook digitization project. On a weekly basis, the Project Manager attended each committee's meeting, met with the Professor who oversaw the project, and ran an all-committee meeting. Her job was to have an understanding of all the separate, working parts of the project, and keep them functioning smoothly as a whole.
Joe Giese, Christie Lefter, Claire Serafin, Karen Graham
The Content committee was responsible for researching Ruth's life as well as deeper historical context for the scrapbook. In addition, the committee wrote the majority of the text seen on the website. They also found images to accompany the text and give a richer perspective of Ruth’s life and times at Simmons and in New England.
Anna Speth, Ethan D'Ver, Tera Ellefson, Jean Olivo
The Metadata committee was responsible for selecting standards to be used in our library and providing our colleagues with guidelines for describing the items in the collection. They also edited and provided quality control for all of the data in order to provide users with rich context and improved search capabilities.
Christine Abram, Will Harlan, Drew Brydon, Abelard Newell
The Digitization committee (DIGICOM) guided, managed, and set the standard for the digitization of the Ruth D. Gates Digital Scrapbook, as well as ensured that all scanned materials were reviewed for quality control. To aid the digitization efforts of the project, DIGICOM developed the schedule for digitization as well as the DigiMan (Digitization Manual) so that all project members could meaningfully contribute to the digitization of the project. Additionally, DIGICOM was responsible for technical support and procedure reference throughout the digitization effort. Let's get digital!
Margaret Purdy, Bill Hileman, Christie Lefter, Lauren Bissonette
The Environmental Scan committee (EnScan) kicked off the project with a thorough analysis of the existing landscape of digital libraries and digital scrapbooks. Beginning with defining the parameters of what aspects make a good digital library - namely, easy-to-use searching and browsing capabilities, aesthetic design, and clear, comprehensive metadata - they set out to find the best and worst examples of digital libraries out there. Once they narrowed down our five choices, they created and implemented a survey to identify the aspects that worked best. Finally, they compiled a report of the findings to inform the design, development, and structure of the Ruth D. Gates Digital Scrapbook.
Sarah Towne, Jenny Rae Bailey
The Marketing committee (MARK) conducted research on the application of marketing techniques for digital libraries. They envisioned and created the branding for the Ruth D. Gates Digital Scrapbook and worked closely with the Usability and Systems committees to ensure that the aesthetic of the site was both pleasant and user friendly. Additionally, they coordinated fundraising efforts, collected time logs to calculate the imagined cost of the project, and planned and hosted the unveiling party.
Tony Corsentino, Sarah Towne, Lauren Bissonette, Christie Schauder
The Preservation committee conducted research on the best practices of digital preservation, and then implemented the appropriate strategies to ensure that this digital scrapbook (the images, metadata, and content) would remain accessible for future users. Based on their research, they determined best practices for file formats, image quality, and preservation metadata. Together, they updated and revised the Notable Women of Simmons Project preservation policy to include their recommendations and provide clear and useful information for future Digital Libraries students.
Joe Giese, Tony Corsentino, Bill Hileman, Karen Graham
Mack Davison, Sheila Rachels, Alison Fisher, Candice Boos
The Systems committee (SYS) was tasked with designing and creating the digital library for Ruth's scrapbook using Omeka, an open-source digital library platform. Working closely with all the other committees, Systems brought all the content together and made it presentable for the web. This group was also in charge of researching and implementing web accessibility to ensure that a wider audience could use the site.
Usability and Evaluation
Margaret Purdy, Claire Serafin, Christie Schauder, Jenny Rae Bailey
The Usability and Evaluation committee (UX) conducted thorough and ongoing tests of the digital library to ensure that the final website is usable and intuitive. Using data from the Environmental Scan and UX best practices, they devised a series of three tests to ensure that the scrapbook was usable during the design, information architecture, and development stages. The UX committee conducted a paper prototype test to glean insight into user instincts and design preferences. They followed that with a digital card sort, to ensure that the labels and information architecture were clear and understandable. Finally, they conducted live tests of the developed site, ensuring that everything came together into a usable website.